Sample Management and Logistics

At CellCarta we offer a meticulous, detailed, and thoughtful sample management service, including easy-to-use kitting solutions, to track samples in real-time from clinical sites to labs or storage facilities.

We understand the challenges of working with samples and the importance of proper handling, transport, and storage needed to ensure the quality of clinical samples.

With our high-quality control standards, we have solved and avoided common specialty logistics problems and provided sample recovery rates of greater than 95%.

We are committed to performance, adaptability, and quality. Our management process enables shipment directly to bioanalytical labs or biorepositories.

Transparent management of direct sample shipment and status work to satisfy your clinical needs:

• Virtual Central Sample Management platform supports clinical samples in trials by providing start-to-finish oversight.
• We perform sample reconciliation after each shipment and maintain electronic inventory records to be shared with the study team as needed.
• We follow your samples, shipping directly to bioanalytical labs, in real-time, eliminating the mandate for clinical sites to transfer samples to a central storage facility.
• Partnership with a dedicated project manager ensures personal beginning-to-end sample management for the development of your therapies.

Clients chose CellCarta for our comprehensive sample management and storage currently available worldwide:

• Sample storage in a variety of temperatures ranging from room temperature and -80°C to liquid nitrogen, with equipment and processes governed by our Quality Management System (QMS).
• StarLIMS tracking systems actively monitor storage temperature and environmental conditions
• Equipment connected to backup generators and pre-conditioned redundant freezers, if ever needed

Samples can be shipped globally from clinical sites to bioanalytical labs. We support trial locations spanning North and South America, Europe, Africa, Asia, and Australia.

We are familiar with import and export regulations of various countries allowing us to avoid time wasted in transit or in customs delays.

CellCarta works with a variety of couriers to provide logistical options to meet the performance and budgetary requirements for all our customer clinical trials.

CellCarta’s transport management is particularly valuable for clinical samples with limited stability as we understand the urgency of shipping these within 24 hours.

• We achieve a 100% on-time study setup.
• We obtain high percentages of successful sample transfers in as little as 24hrs post
• Over 90% of our sponsors are conducting multiple studies with us.

CellCarta offers peripheral blood mononuclear cells (PBMCs) processing services that follow robust, standardized SOPS at our laboratories in Australia, Belgium, Canada, China, and USA. To ensure quality data from all samples, including the ones with short stability windows, our team provides:

• Fast turn arounds, with samples collected, shipped and processed within 24hrs
• Protocols with both Ficoll and CPT tubes that lead to >90% cell viability
• Onsite biorepository services

Learn more about our PBMC processing services